The event industry has become so competitive that the event managers are constantly on the lookout for new ways to increase the prestige of the event and the overall satisfaction of the delegates irrespective of whether it is a marathon event or a small local event. Though the online event registration system reduces the workload to a great extent the thought of putting all their personal information on the online registration form can scare away a lot of prospective delegates. Some of the real advantages of an online event registration which may decrease your reservations about the whole affair are given below:
The ease with which a delegate can get instantly registered – a physical registration form has to be downloaded from the site or collected from the registration office. Then it has to be filled up with all the details and then postage has to be paid to send it to the registration office along with a cheque. Or you may have to drive again to the registration office for submitting the form and the payment. On the other hand, online registration form which looks exactly like the physical one can be easily filled up through a PC or laptop connected to the official website on the internet and can be submitted with all the relevant details and the payment in no time at all.
Instantaneous confirmation – it can take days to get a confirmation of your registration when you submit a paper registration form. You may have to wait a long time without knowing whether your payment has been received, and a booking has been made or not as the people dealing with the physical activity of replying to you via normal post may be busy with some other work. The online event registration enables you to get the confirmation of your registration immediately saying that your form and payment have been received, and your seat has been booked. The instant response will give mental satisfaction without wondering about your registration for the event or your payment.
Security of data sent online – normally the data sent over the internet through the official registration site is very secure, but there are always exceptions. You should ensure that the provider for online registration maintains a tight level of security for the data you send over the internet to him. Encryption of data and usage of firewalls by the provider provide the maximum security which may be more than if you had sent your personal information by post.
Reports in real-time – the most common complaint that an event manager may have are that there is no data on how many people are going to attend the conference until the last moment. The load of the normal method of registration with paper forms during the last days before the start of the event may become too great to handle, and the event managers may not have all the required data on hand. The online registration system helps to solve this problem by letting you keep abreast of all the data in real-time and help the event manager decide on the support logistics accurately.
Environment friendly – the use of less paper means that you are putting a smaller load on the environment. Though the amount of paper used may be negligible even then it adds to the pollution and by adopting online registration processes, you are helping to maintain an environment in good condition. The event can thus be promoted as a green event and in this case it will become more popular.
In conclusion, it may be said that people are becoming more and more “tech savvy” and are taking to doing things online in a big way. This change in the attitude of people has helped them welcome the online event registration process and has benefited the organizers of events by reducing and streamlining their job responsibilities.